Description of Processing
The following is a broad description of the way we process personal information. To understand how your own personal information is processed you may need to refer to any personal communications you have received, check any privacy notices the organisation has provided or contact the organisation to ask about your personal circumstances.
Reasons/purposes for processing information:
We process personal information to enable us to provide all our services as a hotel; promote and advertise our business, maintain our own accounts and records.
We process information relevant to the above reasons/purposes. This may include:
lifestyle and social circumstances
education and employment details
goods and services
We also process sensitive classes of information that may include:
racial or ethnic origin
religious or other beliefs
trade union membership
physical or mental health details
offences and suspected offences
criminal proceedings, sentences and outcomes
visual images; personal appearance and behaviour
We process personal information about:
consultants and professional advisers
offenders and suspected offenders
individuals captured by CCTV images
Who the information may be shared with:
We sometimes need to share the personal information we process with the individual themselves and also with other organisations. Where this is necessary we are required to comply with all aspects of the Data Protection Act (DPA). What follows is a description of the types of organisations we may need to share some of the personal information we process with for one or more reasons.
Where necessary or required we share information with:
customers and clients
family, associates and representatives of the person whose personal data we are processing
current, past and prospective employers
educators and examining bodies
employment and recruitment agencies
credit reference agencies
debt collection and tracing agencies
other companies in the same group
police forces and security organisations
CCTV is used for maintaining the security of property and premises and for preventing and investigating crime, it may also be used to monitor staff when carrying out work duties. For these reasons the information processed may include visual images, personal appearance and behaviours. This information may be about staff, customers and clients, offenders and suspected offenders, members of the public and those inside, entering or in the immediate vicinity of the area under surveillance. Where necessary or required this information is shared with the data subjects themselves, employees and agents, services providers, police forces, security organisations and persons making an enquiry.
It may sometimes be necessary to transfer personal information overseas. When this is needed information is only shared within the European Economic Area (EEA). Any transfers made will be in full compliance with all aspects of the data protection act.